Voiding and copying invoices

Approved invoices cannot be silently deleted — that would rewrite history and leave holes in your invoice numbering. Nightbooks gives you clean tools instead.

Void

Voiding cancels the invoice and reverses its ledger entry, so income and receivables are corrected automatically. The invoice number stays used — a gap-free, audit-friendly trail — and the voided invoice remains visible under the All filter for reference. Use void when the invoice should never have existed or is being fully replaced.

Copy

Copying creates a fresh draft with the same contact and lines, ready to adjust and approve under a new number. Use copy for repeat billing, or together with void to “fix” an approved invoice: void the wrong one, copy it, correct the copy, approve.

What about drafts?

Drafts can be edited or deleted freely — nothing has been posted yet, and no number has been assigned.

Already-paid invoices should not be voided casually — the payment needs somewhere to go. Unmatch or handle the payment first, then void.