Sending and sharing invoices

1 min readUpdated 16 Aug 2026

Once approved, an invoice can reach your customer two ways — email it from Nightbooks, or share its link directly.

Email from Nightbooks

Send directly from the invoice page. The email includes a PDF attachment and a link to the online invoice page. You can edit the message before sending, resend any time, and the activity timeline records when it was sent and when the customer first viewed it.

Copy the secure link and share it however you like — text message, WhatsApp, your own email. The customer sees a clean online invoice they can download as a PDF, with your payment details on it. No login is required on their side; the link itself is the key, so only share it with the customer.

Knowing where things stand

  • The activity timeline on each invoice shows sent, viewed and paid events in order.

  • The Sales list shows status at a glance: draft, awaiting payment, overdue, paid.

  • Overdue is automatic — any approved, unpaid invoice past its due date.

Chasing a late payer? Resend the invoice rather than writing a fresh email — the timeline then shows the full history of contact in one place.

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